The officers of this club shall be a president, immediate past president, the vice president(s), secretary, treasurer, service chairperson, marketing chairperson and membership chairperson.

Any officer of this club may be removed from office for good cause by two-thirds (2/3) vote of the entire club membership.

If the is unable to perform the duties of their office for any reason, the next in rank shall occupy their position and perform their duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.

If the president is unable to perform the duties of their office for any reason, the vice president next in rank shall occupy their position and perform their duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.

1. Conduct an annual club quality assessment and collaborate with the club officers, specifically members of the club’s Global Action Team and other committee chairpersons during their term as first vice president to develop a plan for membership growth, community engagement, and the fulfillment of humanitarian services to be presented and approved by the board of directors during their term as president.

2. Serve as a key member of the club’s Global Action Team as the club Leadership Chairperson and along with other members of the leadership committee:

   1. Ensure that new members are provided with an effective orientation so new members understand how the club operates within its district, multiple district and Lions Clubs International, with the support of the Club Membership Chairperson.

   2. Ensure current and/or incoming club officers attend training, offered by the district and/or via the Lions Learning Center (LLC)

   3. Communicate to the District Global Leadership Coordinator the need for training, the names of potential new leaders and the leadership development activities that club members attend.

   4. Identify potential leaders and encourage their development as future leaders.

   5. Encourage members to participate in leadership training offered by the district, multiple district and Lions Clubs International.

3. Take a key role in membership retention and ensure organizational excellence by measuring member satisfaction and utilizing feedback to improve club operations.

4. Understand the club’s role in district activities and events.

5. Network with the officers of other clubs to gain ideas that may be applied to the club.

6. Gain in-depth knowledge of district, multiple district initiatives that support leadership development, membership growth and the expansion of humanitarian service.

7. Be an active member of the district governor’s advisory committee of the zone in which this club is located.

8. If the president is unable to perform the duties of their office for any reason, the vice president next in rank shall occupy their position and perform their duties with the same authority as the president.

9. Oversee the functioning of such committees of this club as the president shall designate.

If the president is unable to perform the duties of their office for any reason, the vice president next in rank shall occupy their position and perform their duties with the same authority as the president. Each vice president shall, under the direction of the president, oversee the functioning of such committees of this club as the president shall designate.

Constitutional/Bylaw Official Documentation

The responsibilities for this position shall be as follows:

1. Receive all monies, from the secretary and otherwise, and deposit the same in a bank or banks recommended by the finance committee and approved by the board of directors.

2. Arrange for issuance, in cooperation with the secretary, quarterly or semi-annual statements to each member for dues and other financial obligations owed to this club and report payments to the Board of Directors.

3. Pay out monies in payment of club obligations only on authority given by the board of directors.

4. Have custody and keep and maintain general records of club receipts and disbursements.

5. Prepare and submit monthly and semi-annual financial reports to the board of directors of this club.

6. Give bond for the faithful discharge of their office in such sum and with such surety as determined by the board of directors.

7. Deliver, in a timely manner, at the conclusion of their term in office, the financial accounts, funds and records of the club to their successor in office.

8. Serves as chairperson for the finance committee.

Duties

• Maintain Civic & Charity checking account # xxx1268 this is a general ledger account where most deposits for the club are made

• 2 signatures required for all checks written from this account. The club has three members that can countersign all checks. The president, the treasurer, and secretary. Optionally, the deputy treasurer can be a signer.

• Maintain Civic & Charity money market account # xxx8397. This account holds swimming pool operating funds, Tennis Court renovation funds and Band shell construction funds.

• Maintain the swimming pool checking account # xxx0377. All swimming pool income and expenses go through this account. The pool manager sends employee hours to Swensen & Co. They prepare the payroll for the employees and the club treasurer prepares the checks.

  • The Treasurer and the pool managers or alternate both sign all checks. The payment of all state and federal taxes are automatically withdrawn from this account so the treasurer must be sure enough funds are in this checking account when funds are withdrawn. Usually on June 15th, July 15th, August 15th and September 15th. When funds are needed in this account they are transferred from the civic & charity money market account #1002008397.

• Maintain the Administrative checking Account # xxx1292.

• Member dues ($70.00 per year) and $2.00/ member are deposited in this account. The $2.00 per member is transferred from petty cash (50/50) at the beginning of each year. This is done to delay dues increases as long as possible. The treasurer only needs to sign checks to pay Lions International and District dues.

• Maintain the Old Savings Account # xxx8428. This account holds various funds as needed to keep seperate. These include Kids In Culture, Easter egg hunt bike funds, picnic shelter funds and Thanksgiving Day dinner funds. Funds can be deposited directly into this savings account and if any funds are withdrawn they are transferred to the Civic and Charity checking account # xxx1268 and disbursed from this account with 2 signatures required.

• Maintain D.P. Fabric certificate of deposit # xxx9583. This CD was created when Lion D.P. Fabric donated $5,000.00 to the club with the restriction that only the interest can be used for club purposes. The club also owns 3 other certificates of deposit. These are set up so that one of the CDs mature each year.

  • These deposits are earmarked for capital purchases and are # xxx2278, # xxx7632, and # xxx2709. These funds can be used only for equipment purchases with a life of more than 7 years.

• Maintain the Capital purchases money market account # xxx7969. These are funds that were left over after the new swimming pool construction was completed. In addition, all sales of bricks and tiles, all donations for the pool and all memorials designated for the pool are deposited in this account. The funds are for purchases of capital purchases of equipment with a life of more than 7 years.

• The club has a budget of $2,000.00 per year to be used to make donations and charity. Donations are kept track of in this area so that the donation budget is not exceeded.

• The treasurer maintains records of income and expenses for each club project. 990 filing purposes as our tax return must include the income expenses and net income or loss for each project.

  • These include the Thanksgiving day dinner, Golf tournament, Trip of the Month, community birthday calendar, garage sale (If needed), Bingo night and the gun raffle.

• All of the bank accounts are balanced each month.

• The treasurer works with the club's accountant to get all of the financial information together to prepared for the annual 990 filing.

• The treasurer prepares a new financial statement quarterly to be reviewed by the club Board of Directors. The Directors prefer a current financial statement, The financial statement from the previous quarter and a financial statement for the same quarter one year ago.

• The treasurer prepares annual financial information for the swimming pool operations to be reviewed with the Choteau City Council.

The responsibilities of the deputy treasurer shall include assisting the treasurer as needed and being a signer on all club bank accounts.

Constitutional/Bylaw Official Documentation

They shall be under the supervision and direction of the president and the board of directors and shall act as the liaison officer between the club and the district (single, sub- and multiple) in which this club is located, and the association. The responsibilities for this position shall be as follows:

1. Submit regular monthly and other reports to the international office of the association containing such information as may be called for by the board of directors of this association.

2. Submit to the district governor’s cabinet such reports as it may require.

3. Be an active member of the district governor’s advisory committee of the zone in which the club is located.

4. Have custody and keep and maintain general records of this club, including records of minutes of club and board meetings; attendance; committee appointments; elections; member information, addresses and telephone numbers of members; members club accounts.

5. Give bond for the faithful discharge of their office in such sum and with such surety as determined by the board of directors.

6. Deliver, in a timely manner, at the conclusion of their term in office, the general records of the club to their successor in office.

Described Duties

• Prepare an agenda for each regular and Board of Director meeting

• Prepare the minutes of each regular and Board of Director meeting.

• Maintain the record of attendance for each regular and Board of Director Meeting. See that all members with perfect attendance be recognized.

• Maintain all membership records in myLion

• Maintain all club activities in mylion

• Maintain member badges and make badges for new members

• Prepare membership packets for new members

• Maintain the list of club committees and committee members.

• Maintain a list of current club officers

• Make the annual report to the Secretary of State for the Corporation usually in December of each year.

• Inform club president regarding election of officers. Nominating committee 1st meeting of February, nominating committee report slate of officers the first meeting of March. The election of officers will be the 1st meeting In April and the installation of the new officers will be the 1st meeting in May.

• Collect dues from members in January.

• For Foundation: When the Club receives a memorial the secretary will write a thank you (acknowledgement) to the person giving the memorial. The secretary will then notify the family of the memorial giving them the name and address of the donor. We keep a running list of all donations and memorials.

The responsibilities for this position shall be as follows:

1. Serve as chief executive officer for this club.

2. Preside at all meetings of the board of directors of this club.

3. Chair the Club Global Action Team and ensure the following:

   1. Ensure the election of qualified Lion leaders for the position of club service chairperson, club membership chairperson and club vice president, who will serve as the leadership chairperson.

   2. Ensure regular meetings to discuss and advance initiatives established by the Global Action Team.

   3. Collaborate with the district Global Action Team and other club presidents to further initiatives focused on expanding humanitarian service, leadership development and membership growth.

4. In collaboration with the club officers and committee chairpersons, implement a plan for membership growth, community engagement, operational improvement and the fulfillment of humanitarian services as presented and approved by the club’s board of directors.

5. Issue the call for regular meetings and special meetings of the board of directors of this club.

6. Appoint standing and special committees and cooperate with chairpersons to effect regular functioning and reporting of such committees.

7. See that regular elections are duly called, noticed and held.

8. Ensure the club is operating in accordance with local laws.

9. Ensure proper administration of club operations by ensuring that all club officers and members adhere to the club’s and and the International Constitution and By-Laws.

10. Encourage diplomacy and solve disputes in a fair and transparent fashion utilizing the Dispute Resolution Procedure if needed.

11. Be an active member of the district governor’s advisory committee of the zone in which this club is located.

12. Serve as a mentor to vice presidents to ensure the continuance of effective leadership.

The president shall be an ex-officio member of all committees.